Asset Management Autopilot builds on that foundation. It adds a layer of automation that handles the routine tasks around asset data, so your inventory stays accurate and up to date without the need to update things manually.
Here is what it does in practice.
What Autopilot does
Handover confirmation — without the paperwork
When you assign an asset to a user in ALVAO, Autopilot automatically sends them an email with a link to confirm receipt. The user opens their My Assets page, sees the newly assigned device marked as Awaiting Confirmation, and clicks to confirm.
The confirmation is timestamped and logged in the object record. Optionally, ALVAO automatically generates a PDF handover protocol and stores it in the document registry.
A new joiner gets their laptop on Monday. By Tuesday morning, the handover is confirmed, documented, and filed. No one printed anything.
Return protocol — automatically generated
When an asset is returned, ALVAO Autopilot can automatically generates a PDF return protocol and sends it to the employee. The document includes:
- asset details,
- serial number,
- date and time of return,
- and confirmation from the asset manager.
For example: a colleague is leaving the company. They hand back their laptop and phone. Once confirmed, both of them have a PDF return protocol in their inbox. The records in ALVAO are updated. The asset manager did not have to create a single document.
Asset Check notifications — inventory that runs itself
When an asset is included in an inventory check, Autopilot automatically emails the responsible user with a confirmation link. The user confirms directly from the email or in ALVAO. No phone calls. No chasing.
A 500-device inventory check that used to take two weeks of manual follow-up now closes in days, because the notifications go out automatically, and responses come back the same way.
Object Rules — assets that go to the right place automatically
Object Rules let you define conditions that automatically move assets to the correct location in the ALVAO object tree. A few examples:
- A device imported from Intune is automatically assigned to the correct user based on their Entra ID data — no manual matching required
- An unassigned or inactive device is automatically moved to a warehouse folder
Rules run every five minutes on new or changed objects, and a full sweep runs every night across the entire tree. Every move is logged with the rule that triggered it.
Organisational structure from Entra ID
When users are imported from Microsoft Entra ID, Autopilot automatically builds and maintains the organisational structure in the asset tree. Departments, teams, and locations are created and updated based on Entra ID attributes such as Department, Manager, and Office Location.
When a team is restructured, the asset tree updates to reflect it. When a new department is created in Entra ID, it appears in ALVAO. The tree always reflects the real organisation.
What this looks like day to day
A new employee joins on Monday:
WITHOUT AUTOPILOT
IT assigns the laptop in ALVAO and generates a handover protocol manually. They print it or send it by email and wait for a signature. If the employee does not respond, someone follows up. Eventually the confirmation is filed. The asset record is updated by hand.
WITH AUTOPILOT
IT assigns the laptop. ALVAO emails [LV8.1]the employee automatically with a confirmation link and an asset confirmation is sent to ALVAO homepage. The employee confirms on their My Assets page. A PDF protocol is generated and stored. The asset record is up-to-date. Nobody chased anyone.
Four questions to check if Autopilot would help your team:
1. Are handover protocols currently generated manually?
Autopilot generates them automatically on assignment and stores them in the document registry.
2. Do employees ask for proof that they returned equipment?
Autopilot sends a return protocol to the employee the moment the asset is moved back to storage.
3. Do inventory checks require manual follow-up to collect confirmations?
Asset Check notifications go out automatically and responses come back through ALVAO.
4. Does your object tree require manual updates when people change teams or new devices are imported?
Object Rules and Entra ID sync keep the tree accurate continuously.
If any of these is yes, Autopilot is the module could help.
The audit point
When Autopilot is running, every:
- handover has a confirmation.
- return has a protocol.
- inventory check has a log.
- object move is traceable to the rule that triggered it.
When an auditor asks for a complete asset picture, the answer is already there — not because someone prepared it, but because Autopilot kept it current.
The bottom line
ALVAO Asset Management is your foundation: one place, complete visibility, full history.
Asset Management Autopilot extends it with automation that keeps your data accurate without manual effort. The two work together — Autopilot does not replace what ALVAO Asset Management does, it adds the layer of automation.