With our solution, you readily get to know who has rented which vehicle, when it will be returned to the garage and what equipment is inside.
Each car's history and available sundries and service history can be found in the Asset Management tree structure – keeping everything necessary in one place. You can also record data about summer and winter tires, their parameters, and storage location in the register, so you don’t have to waste any time in spring or autumn.
ALVAO automates the entire vehicle rental process. The employee simply fills out some data in the self-service portal – the rental period, the purpose of the trip and the expected return date. The data-driven software will only offer vehicles that are available. The user selects a car and sends a request for approval.
ALVAO will automatically notify you of the looming MOT expiry. We append any reminders to an e-mail or a helpdesk tool such as ALVAO Service Desk, so you never set off without valid documentation and don’t risk a fine.
Digitize the logbook and your employees will no longer see logging trips as a necessary evil. ALVAO can keep track of all your trips and data – simply upload attachments to the software: receipts, photos or anything else.
Had an accident? The employee raises a request in ALVAO so as to resolve the whole situation – getting towed to the workshop, dealing with the insurance company and renting a replacement car. With ALVAO you can deal with a breakdown situation without it becoming a major crisis.
In just a few minutes, the employee fills in all the necessary data – the purpose of the trip, the mode of transport... The requisition is linked to the asset register and the user gets to choose from among currently available vehicles
Thanks to the automated workflow, the request reaches the right solver, who makes any relevant comments or approves the trip.
Upon return, the user lists the hours spent on the trip, the outcome of the trip and the sum to be reimbursed, all under the same request. The application is either printed or sent via ALVAO to the accounting department with attached invoices.
Having a helpdesk tool for each department is needlessly costly and confusing to users. Make ALVAO your single point of contact for the entire organization. Whether a given user is dealing with a car rental, a broken light bulb or an application for HR or IT, they won’t have to ponder where to make the request. They can take care of everything through ALVAO.
Set up an appointment and let us introduce you to ALVAO products and show you ways to improve the running of internal departments, speed up processes, and facilitate and better organize everyday activities.