About the Company  

A global brewing leader with a significant footprint in Central Europe and a heritage spanning generations. In the Czech Republic and Slovakia, the group operates several state-of-the-art production facilities where traditional recipes meet the highest technological standards. The company also ranks among the world’s largest exporters of Czech beer.

Before implementation

  • Unsupported and outdated asset management system 
  • Fragmented asset data across multiple systems and spreadsheets 
  • No visibility into asset lifecycle management 

Benefits after implementation

“The greatest value for us is complete visibility. With just a few clicks, I can see the full lifecycle history of any device and exactly which employee is currently assigned to it.”  
—  Martin D., IT Manager  

The Challenge  

Before migrating to the new solution, asset management was fragmented between the legacy inventory system and spreadsheets. The the legacy software tool was no longer supported, creating an increasing security risk that required urgent attention.  

Tracking down asset information was also incredibly time-consuming. Computers were logged in one place, mobile phones in another, and SIM cards in a third. Due to this siloed approach, getting a comprehensive overview of company equipment was a tedious process. When an employee left the company, the IT team had to manually cross-reference several different lists to ensure all hardware was returned. 

Poor visibility also took a toll on long-term planning. Without a centralized database, it was difficult to determine the exact number of devices due for replacement. Consequently, budget planning for hardware refreshes was based more on guesswork than on hard data. During audits, the team struggled to provide immediate documentation regarding asset location or warranty status. 

“Previously, our asset data was scattered across multiple places—laptops in one system, phones in another, SIM cards elsewhere.”
— Martin D., IT Manager

The Solution  

The company needed to centralize its asset management into a system that was intuitive, transparent, and efficient to use. ALVAO was selected for its rapid implementation, clarity, and ease of configuration. Instead of time-consuming manual searches, the IT department now has a detailed overview of all IT assets as a single source of truth. 

  • Unified Asset Inventory: The main goal was to eliminate silos. The company uses ALVAO to track over 1,000 devices across two regions, including computers, mobile devices, SIM cards, and infrastructure like servers and UPS units. By consolidating everything into a single structured view, the IT team can see exactly what equipment any given employee holds with just a few clicks. 

“In comparison to other tools, working with ALVAO is significantly faster and simpler. What used to take hours now takes just a few clicks.”
— Martin D., IT Manager

  • More Efficient Joiner and Leaver Processes: Electronic handover protocols help accelerate and largely automate the entire process of issuing and returning company assets. The entire workflow is also fully transparent, making it easy to track exactly who returned what, when, and in what condition.
  • Proactive Lifecycle Management: ALVAO transformed the company's hardware policy from reactive maintenance to proactive lifecycle planning. The IT team now forecasts replacements up to a year in advance by filtering assets by age and specifications, generating precise replacement lists. These insights support budget planning with accurate data instead of relying on estimates. 
  • Compliance Management: The IT team is able to quickly provide complete asset documentation for unplanned audits and regulatory requirements (including NIS2), ensuring full traceability and readiness at any time. 

“Electronic handover protocols have significantly simplified and accelerated asset assignment to new employees.”
— Martin D., IT Manager

Business Impact 

  • 1,200+ assets across two countries and multiple manufacturing plants consolidated into a single source of truth—from laptops and mobile devices to servers. 
  • 100% visibility of endpoints and network assets in a single view, eliminating shadow IT risks. 
  • 90% time savings when retrieving asset information and preparing IT budgets. 
  • More efficient joiner, mover, and leaver processes.
  • A unified asset inventory system covering two regions and several large manufacturing plants.  

“Even the colleagues who preferred the old inventory system quickly changed their minds once they saw the clarity ALVAO delivers. Having laptops, tablets, and SIM cards in a single view is a clear advantage.”
— Martin D., IT Manager

Conclusion

ALVAO has become an integral part of the IT department’s daily operations. It delivers reliable data for compliance audits (such as NIS2) and ensures every asset is accurately tracked throughout its entire lifecycle. The rollout across two regions proves that ALVAO can significantly optimize IT asset management and drive immediate value, even within large international organizations. 

“Data from ALVAO is an integral part of our IT management. It provides the visibility needed for security and planning.”
— Martin D., IT Manager

Curious how much time you could save with the same level of visibility? Talk to us and book a demo of ALVAO.